Registration

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Conference fee

To provide extensive networking opportunities, organisers decided that the conference fee will cover: participation in the conference, lunches, coffee breaks and conference dinner.

The early conference fee is 1600 PLN for students and 2000 PLN for other participants (including tax). 

The conference will increase by 600 PLN after May 15, 2025 (early registration deadline), and by an additional 300 PLN after June 18, 2025 (regular registration deadline).

You can also extend your conference fee by including printing of your poster in A0 format for 90 PLN (incl. tax). In such case you are asked to send the pdf file to organizer by June 20, 2025.

Registration procedure

  1. Fill out the registration form. You can access it by clicking here. The same form in Polish language is available here (you might need this because some organisation requires invoice in Polish)
  2. You can choose if you want to pay directly with credit card  (PayNow) or by bank transfer.
  3. If you select PayNow payment, after completing the form you will be directly forward to a PayPal webpage to process the payment.
  4. If you select bank transfer, please send the bank transfer up to 14 calendar days after completing the form. Otherwise your registration will be cancelled. If you need more time, we encourage you to contact us by letting us know by email at ultracold-molecules@candela.org.pl. Please specify the pro forma number that we generated in the registration system in the title of the bank transfer (you will receive it by email after completing the last steps of the registration).
  5. You will also asked if the invoice for your participation should be issued for an organization (e.g. university) or for a physical person (e.g James Maxwell). Please note, that it is not possible to change the invoicing data after receving the payment.
  6. If you select bank transfer, please note that all bank and transfer fee must be covered by the sender.
  7. After completing the form you will receive a confirmation of submitting the form and confirmation of processing the payment. If you don’t receive it (please check your SPAM folder first), please contact us with details of the process.
  8. Once we receive the payment, you will be notified about it in 2 working days.
  9. Up to 7 working days after receiving the payment, the Candela Foundation will send you an invoice. The invoice will be delivered by email using the address submitted in the registration form.
  10. Kindly note that we require payment of the conference fee before the event. In case of missing payment, you will be asked to settle it during registration by card payment.
Click here to open the registration form

How to access the student rate?

  1. Complete the registration form and select bank transfer as a payment method.
  2. Send proof of student status (student ID, certificate from the admin) to ultracold-molecules@candela.org.pl. Please inform us if you would like to pay by card or by bank transfer.
  3. We will correct the registration, apply the student rate and provide updated pro forma (if requested). In the case of card payment, we will provide a link that allows to finalize the registration and pay the conference fee.

Payment methods

Payment for the conference fee can be made by:

  • bank transfer, or
  • debit and credit card (managed by PayNow).

The conference fee is declared in PLN, but we can also accept bank transfers in EUR and USD. To convert your registration fee, please fill out the registration form by choosing “bank transfer” as payment method, complete the payment and contact us afterward (ultracold-molecules@candela.org.pl). Based on the information from the registration, we will issue pro forma invoice in EUR/USD based on the recent exchange rate (published by National Bank of Poland).

For payments procedure initiated after June 10, 2025, in particular for on-site registrations, we will accept only card payments. We cannot accept payment in cash.

Bank account details

Bank Wire Transfer and other related fees should be paid by the registrant (please verify carefully during the wire transfer payment that all costs are charged to you).

Kindly note that the bank account details specified below are only for payments in PLN. Please contact us in case you would like to pay in EUR or USD.

Bank account owner: Fundacja Candela
Bank account owner address: ul. Grochowska 357/513, 03-822 Warszawa, Poland
Bank name: mBank S.A.
Bank address: Skrytka pocztowa 2108, 90-959 Łodz 2
IBAN: PL21 1140 2004 0000 3502 8104 4339 (only for payments in PLN, contact us for EUR/USD IBAN)
BIC/SWIFT: BREXPLPWMBK
SORT CODE: 11402004
Transfer title: [pro-forma number generated by the registration system or your registration ID]

Cancellation and refunds

Refunds are possible in the full amount for the cancellations requested before April 24, 2025. Refunds are possible in the amount of 50% of the sum paid for the cancellations requested before May 25, 2025. After this date, the refunds are not possible. To request refunds – please contact Candela Foundation with details of your registration by sending email to ultracold-molecules@candela.org.pl or events@candela.org.pl

Terms and regulations

Conference venue

The University of Warsaw Biological and Chemical Research Centre

Contact organisers
  • events@candela.org.pl
  • ultracold-molecules@candela.org.pl
Links
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